Requisition Numbering

Each requisition is given a unique number generated from the "number pattern" found on the Budget→ Expenditures→ Requisitions→ Setup→ Number Setup screen.  Number patterns can change from year to year but should not change once a year has begun. 

There are two parameters:

• The number pattern itself.  E.g. R-SY2-C7
• The next available number.  At the start of the year you can begin numbering wherever you wish.  E.g. 1, 1000 ...   This is the starting number for the school year.

Specifying the Requisition Number Pattern

The number pattern can take the following:

• Literal characters - that is, characters that are exactly as they appear.  For example, the "A" and the "-" (dashes) in the above example.
• Macros - There are three built in macros which, if found in the text, will be replaced with the intended content.
  • SY4 - If "SY4" is found in the text, exactly that way, it is substituted with the full School Year.  E.g. 2018-19, 2019-20, 2020-21, ...
  • SY2 - If "SY2" is found in the pattern text, exactly that way, it is substituted with the two digit year.  E.g. 18, 19, 20, 21, 22, ....
  • Cx - If a C (capital C) is found in the text followed by a number, C7, a 'count' is substituted with the specified number of digits.  All leading digits are replaced by zeros.   So if the 'next available number' is 4, and the pattern contains C8, the resulting count is 00000004 (8 digits with the 'next available number' substituted in.   E.g C5, C6, C7
• Restricted characters:  Spaces should not be used.

To update the pattern, enter your new pattern into the Pattern field, update (if desired) the Next Available Number, and click Save.

What does the Pattern Generate

The pattern is used to generate the Requisition numbers, so that each Requisition has a unique number.

For example, if the pattern is (as in the example above) R-SY2-C7, and the next available number is 4, the resulting "Requisition number" is  '19-A-0000004'

You can see sample Requisition Numbers using your pattern by clicking the Generate and Display 20 Sample Numbers Button.