Budget > Expenditures > Vendor Various > Create Payments

You have two options for creating your Vendor Various payments.  Option #1 is to hand key them into the Create Payments screen.  Option #2 is to import the Vendor Various template.  

Option #1    

Manually key in each payment record on the Budget > Expenditures > Vendor Various > Create Payments screen.                               

• Top line: 
  • SSN - Social Security # of individual to be paid.  This is required to generate a 1099. if no 1099 will be generated, this can be left blank.
  • Last Name (Required) - Last name of individual being paid
  • First Name (Required) - First name of individual being paid
  • Date (Required) - Date of the payment
  • Note (Required) - Note regarding what is being paid for
  • Amount (Required) - Amount to pay
  • 1099 Checkbox - Check if this payment should be part of the accumulation for reporting on a 1099
  • Location - Location of activity.  This drop down contains a list of the district's "locations".
  • Category - Category of payment.   Uses the VV_CATEGORY Codes table. Use the blue tool tip for quick link to create any not already created.
• Second line (no headers):  If these fields are filled in, the information is printed on the check
  • Mailing Line 1 
  • Mailing Line 2
  • City
  • State
  • Zip
  • Phone

Click the Add button to add the record:

Repeat steps 2 and 3 to create additional Vendor Various payment records.

Option #2

Import your vendor various payment record from our import template.

1 - Download the import template from here on the Budget > Expenditures > Vendor Various > Create Payments screen.                               

2 - The dowloaded spreadsheet will look like this:

  DO NOT change the column headings.  They must stay as is.             

• SSN - Social Security # of individual to be paid.  This is required to generate a 1099. if no 1099 will be generated, this can be left blank.
• Last Name (Required) - Last name of individual being paid
• First Name (Required) - First name of individual being paid
• Date (Required) - Date of the payment
• Note (Required) - Note regarding what is being paid for
• Amount (Required) - Amount to pay
• 1099 - enter Y if this payment should generate at 1099, enter N if it should not.
• Location - this must be the CODE of the location from the Personnel > Setup > Locations screen.
• Category - this must be the CODE of the Vendor Various category from the Setup > Codes > Code Tables screen.
• The following will print on the check if completed:
  • Mailing Line 1 
  • Mailing Line 2
  • City
  • State
  • Zip
  • Phone

3 - In the spreadsheet, make sure the Amount column is set as "General" and then save the spreadsheet as Text (Tab delimited) (*.txt).

4 - Either drag and drop your saved Tab Delimited file into the area shown, or use the Choose File button to navigate to the location on your computer where the file is saved.  Then click the Upload and Process button.

After the spreadsheet has been successfully uploaded, you will receive this message:

NEXT STEP - Printing Vendor Various Checks