Paying Employees: Cancelling/Removing a Hand Check

A hand check can be removed from the Employee's Pay History screen before it is displayed for printing.  See further down on this screen for how to remove a hand check AFTER it has been printed.

Go to the staff member's Pay History screen and scroll down to locate the hand check entry:

If the hand check has not yet been displayed for printing, and can be cancelled, in the "Stub" column there will be two icons:  

The   icon allows you to remove the hand check - until it is displayed for printing. Once it has been displayed for printing - whether or not it is actually sent to a printer - it can no longer be removed and the check number is considered definitively used. Once the "check" icon has been clicked, to display the check for printing, the  delete icon vanishes and the hand check can no longer be removed in this way.  (You can print the hand check at any time - the accounting for it will be picked up in the next scheduled payroll - but once it has been displayed at least once it cannot be cancelled).

Locate the  icon for the check:

Click the delete icon to bring up the 'delete' dialog:

Click OK to remove the hand check, and free up the - unprinted - check number and back out the accounting.

AFTER a hand check has been printed and the status is "Paid," then the district realizes it needs to be removed, you must do the following:

1 - enter a JIRA to ask Genesis to make the status of the hand check Voided.

2 - once the status is voided, the delete icon will appear on the employee's Pay History screen.