Current Appropriation Adjustments

Go to Budget > Account Maintenance > Adjustments > Adjustments tab, click on the Add Adjustment button.  Then select the Appropriation option.  Enter the description you want, then click Add

After you click Add, the following screen opens.  The date is automatically set to the current date and you should n the date that yo want the current appropriation adjustment posted to your books of record.  

Notes - if you enter a note here, be sure to click Save in the top part of the screen where the notes are entered.  Otherwise, they will not be saved.

Documents - you can attach any supporting documents for this transaction, if you choose.  Click on the Attach Documents button and navigate to the location on your computer where the document is saved.

To add the entry:

• Click on the Add Entry button.  When the window opens, enter the account number.  If you are increasing the current appropriations, enter the amount you're increasing it by in the Add Amount field.  If you are decreasing the current appropriations, enter the amount you're decreasing in the Subtract Amount field.  Enter a note if desired.  Click the Add button.
• After the entries are made, click the Post Transactions button.
• You will always have the option to Roll Back or unpost an adjustment.  This button will appear after the adjustment is posted to your books of record.

Current appropriation adjustments do not need to be balanced - and if they are unbalanced, when they are posted the offset will be balance sheet XX-303.  

IMPORTING:

After the Appropriation adjustment is created, the District has the option to import the adjustment from Excel.  The button, highlighted below, can be utilized to import an adjustment.                                                                                                                                                                                 

REPORTING:

Go to Reports > List of Reports and enter Appropriation Adjustment in the keywords search field.  To select the Appropriation Adjustment Journal, click on the Schedule button and set the report parameters. 

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