Expense Account Transfers

THIS TAB HAS BEEN RETIRED AND ONLY LEGACY DISTRICTS  HAVE ACCESS TO THE TAB THROUGH JUNE 30, 2024.  THE TAB WILL BE RETIRED FOR ALL DISTRICTS FOR THE 2024-25 SCHOOL YEAR.

These types of transactions can be recorded as an Current Appropriation Adjustments and clicking on the link will take you to the article.

Expense Account Transfers are similar to Current Appropriation Adjustments  but they are limited to a one-to-one transaction basis and they must be balanced.  

To transfer appropriations from a single expense account to another do the following:

Go to Budget > Account Maintenance > Transfers tab, click on the Add Transfer button.  Enter the description you want, then click Add.

After you click Add, the following screen opens.  The date is automatically set to the current date and you should n the date that you want the transfer posted to your books of record.   In addition, you can add a Description.  

To add the entry:

• Click on the Add Entry button.  When the window opens, enter the to and the from account numbers and enter the amount of the transfer.  You will be able to view the account balance before and after the transfer for each of the two (2) accounts.  Click the Add button.
• After the entries are made, click the Post Transactions button.
• You will always have the option to Roll Back or unpost an adjustment.  This button will appear after the adjustment is posted to your books of record.

REPORTING:

Go to Reports > List of Reports and enter Appropriation Adjustment in the keywords search field.  To select the Appropriation Adjustment Journal, click on the Schedule button and set the report parameters.  ENSURE you check the box to include transfers.