Utilizing the Comments Field Drop Down Codes

The  Comments Field Drop Down Codes option in a timesheet can be utilized when the timesheet has a "standard" set of comments that the District wants the employee to utilize.  

For example, on a transportation timesheet, a district wanted the bus drivers to select from a predetermined list of activities that the Bus Driver was performing:

Another example was for a summer extended school year timesheet, a district wanted the teachers to define the activity they were performing on a daily basis:

Setting Up the Comments Field Drop Down Code

To create a comments field drop down code set, click on the hyperlink in the timesheet definition screen

Then, click on the Add Code Table button

Enter a short code, the Description for the code set and DO NOT modify the usage dropdown:

You can add in as many codes as you would like, and you can set the background color and font colors accordingly.

Activating the Comments Field Drop Down Code on a timesheet

On the timesheet definition setup screen, select the comments field code set that you want to utilize for the timesheet and most Distracts check off the required field option:

Adding a free-form Description / Comment box in conjunction with the comment drop down

You can also program a combination of the pre-determined comment field with a free-form description / comment box by utilizing the timesheet setup options highlighted below: 

Timesheet settings for each of the options:

If the Extra Data field is utilized, the District MUST utilize the following timesheet PDF Form Template: