The fiscal year is automatically divided into 12 monthly accounting periods, starting with July and ending with June.   

The status (Open vs Closed) of these periods appears on the Budget→Act. Periods screen:

Open vs Closed Periods

Accounting Periods are automatically open until closed by the district.  Once an accounting period is closed, only Genesis/SchoolFi Support can re-open it (you must enter a JIRA or call the Help Desk to request that a period be reopened).   SchoolFi Support cannot close an accounting period:  this must be done by a local district user (e.g. the BA).  Once an accounting period is Closed, no changes can be made in that month.  You will be able to view the data, but will not be able to change anything.

Things to do BEFORE Closing an Accounting Period

If you are running both SchoolFi Payroll and SchoolFi Budget, the Payroll to Budget Disbursements for all payrolls in the period should be run before you close an Accounting Period.

If you have closed an Accounting Period before running Payroll to Budget Disbursement, you will need to have Genesis/SchoolFi Support reopen the period for you.  Enter a Ticket or call the Help Desk to request that a period be reopened.

Make sure all of your reports have been reviewed and approved by your board and/or treasurer.  Once you know you no longer want any changes to be made in an accounting period, you can close it.

Closing an Accounting Period

1. Go to the Budget→Act. Period screen.  Initially, all Accounting Periods are open.
   
2. Click the button for the period you wish to close. This will bring up a confirmation/warning dialog: Once you have closed an Accounting Period, you will need to contact SchoolFi support to re-open it.  Accounting Periods cannot be re-opened by the district.
3. Click  to continue and close the period. An information dialog will be shown once the period has been closed:
4. That Accounting Period will now appear closed with no ability to reopen:
   
   

Attach Document -  

You have the ability to attach reports to the accounting period.  For example, you may want to attach your treasurer's report showing that everything is verified and that it is ok to close this accounting period.  Anything that you can save on your computer can be attached to the accounting period.