Disbursement Transfer

Go to Budget > Account Maintenance > Disbursement Transfer tab, click on the Add Disbursement Transfer button.  Then select the Appropriation (Starting) option.  Enter the description you want, then click Add.  You must enter a Description for the Disbursement Transfer and enter the date that the Disbursement Transfer will be posted to the books of record.  

Documents - you can attach any supporting documents for this transaction, if you choose.  Click on the Attach Documents button and navigate to the location on your computer where the document is saved.

To add the entry:

• Click on the Add Entry button.  When the window opens, enter the account number.  If you are increasing the disbursements, enter the amount you're increasing it by in the Add Amount field.  If you are decreasing the disbursements, enter the amount you're decreasing in the Subtract Amount field.  Enter a note if desired.  Click the Add button.
• After the entries are made, click the Post Transactions button.
• You will always have the option to Roll Back or unpost an adjustment.  This button will appear after the adjustment is posted to your books of record.

Balance disbursement transfers must utilize the 101 balance sheet.

Unbalanced Disbursement Transfer:  You have the option of posting an unbalanced disbursement transfer to any balance sheet account.  To process an unbalanced disbursement adjustment, please select a balance sheet account.  

If you want to record an expenditure and post it to cash, please utilize the following settings.