Posting State Aid Deductions to your State Aid Invoice

For this example, the District received their Commission for the Blind state aid deduction in the amount of $10,000.  This is a 2-step process in SchoolFi.

1.  Post a cash receipt against the invoice in the amount of $10,000.  In the description, you can denote the receipt “Commission for the Blind Adjustment”.  You can attach a copy of the State aid reduction notice PDF to your Invoice for future reference.  In your general ledger this will reduce your State Aid Receivable and increase your cash. 

2.  Process an Unbalanced Disbursement Transfer (Balance sheet 101) to recognize the expenditure and offset cash from Step 1.

1. Navigate to the Budget >>>  Account Maintenance >>>  Disbursement Transfer tab
2. Click on the Add Disbursement Transfer Button
3. Enter the Description
4. Select the date for the transaction
5. Ensure that Balance Sheet 101 is selected
6. Click on the Add Disbursement Transfer button 

You can attach a copy of the State Aid deduction notice (red arrow) and then click on Add Entry (purple arrow).

1. Select the Expense Account that you will charge for the Adjustment
2. Enter the amount of the adjustment in the Add Amount box
3. Click on the Add button

Click on the Post Transaction button to post the unbalanced Disbursement Transfer.  SchoolFi will post the following entry which will recognize the expenditure and offset the receipt posted to the 101 account: