Creating an Initial Petty Cash Purchase Order

1.  Go to the Budget→Expenditures→Petty Cash screen:
 Initially, there are no Petty Cash Purchase Orders:

2.  Click on the  button to begin the process of creating the petty case purchase order. This brings up the Add Petty Cash Purchase Order dialog:

3.  Enter details for the Petty Cash PO in this dialog: 

1. PO# - Two choices:  leave this blank and the system will assign the next available purchase order number, or key in the number you wish to use.  For example, if you want your Petty Cash P.O. to be a specific number (perhaps the well known number you "always use"), e.g. PO-21-009999, key in the only the '9999' (that is, the digits you wish to use).
2. Description - This defaults automatically to "Petty Case".  You may change this if you wish.
3. PO Date - This defaults to today's date.  You can key in a different date if you if you wish, or click the  calendar icon to select a date from the calendar.
4. Amount - Enter the dollar amount of your Petty Cash PO.
5. Fund - Enter the fund to which this petty cash PO should be applied.  Make sure it is the same fund that will be used for your replenishment account.  If either differs, an error will occur.
6. Replenish Account - Enter the / select the expense account to which your petty cash will be applied.  You will be able to enter multiple expense accounts after the purchase order has been created.
7. Vendor - Enter the 'vendor' (person) to whom the replenishment check(s) will be issued.  If you do not have one created, you will need to create one before you can create the PO.

For example: