Adding Petty Cash Receipts

Receipts are added on the "Modify/Manage Petty Cash Purchase Order" screen.

1.  Go to the Budget→Expenditures→Petty Cash screen. This will now list your Petty Cash Purchase Order(s):

If a Petty Cash Purchase Order is available for receipts to be entered, the PO Status will be: . If the status is , you must still go print the initial check to fund the PO. Click on the  button to bring up the "Manage Petty Cash PO" screen:  

2.  Once the PO Status is , you can process receipts and replenishment checks.

 From here you can add an additional charge accounts to the PO, add receipts or close the purchase order (e.g. at the end of the fiscal year).  

3.  To add a receipt, click the  button. This brings up the Add Receipt dialog:

1. Account - You must specify one of the expense accounts attached to the purchase order.  If you added more than one expense account, you can use the drop down to select the account to which this receipt applies.  If there is only a single account number attached to the Petty Cash Purchase Order, that account is the only one shown in this field (and no other can be selected here).
2. Amount - Enter the amount of the receipt.
3. Note - This is not required, but highly suggested.  It is available for you to enter a note regarding this receipt.
4. Date - Enter the date of the receipt.  This defaults to today, but you can key in a different date, or use the Calendar icon to select the date.

4.  Click the  button. The receipt is now added to the "history" area:

5.  To add additional receipts, repeat steps 3 & 4.