This tab can be utilized to analyze the Special Revenue Fund Budgeted Fund Balance and it can also assist the district in the year-end review / closing of the Special Revenue Fund and the recording of unearned revenue and/or posting invoices to revenue accounts.
Utilizing the tab to analyze the Special Revenue Fund budget:
Navigate to the Financial >>> Setup >>> Budget Accounts >>> Spec Revenue Rec tab. The district will set the search petameters for the tab.
We recommend:
- Setting the Fund Code to Fund 20 (The Special Revenue Fund)
- Checking off all Programs
- Checking the Filter out empty revenue and expense accounts button
After clicking on the Search button, the system will display and compare the balance of theXX-303 balance sheet account to the total budgeted Fund balance. This number should always be $0. The system will then display all of the Estimated Revenues and Appropriations, by Program number, for all accounts in the selected Fund. In addition, for each individual program, the system will calculate the Budgeted Fund Balance for each Program, and this number should also always be $0.
If the District want to analyze an individual program, click on the icon in the far right-hand column for a pop-up window that will detail all of the revenue and expense accounts in the selected Fund & Program.
Click HERE for an instructional "How-To" video to supplement the information above.
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