Paying Employees: Manage Printing of Checks

From the Payroll > Payroll > Print Checks screen, you will print any physical checks for your staff.  

1.  Check off all checks you wish to print either by checking the top check box to select all, or by individually checking off each check line.  Then click the Assign and Reserve Check Numbers button.  The system assigns the next check number (as displayed in the details box) and each sequential check number to the selected checks.  You will see that the check numbers assigned show in the Check# column and that the Status is Reserved:

2.  To print the checks, again check off all checks you wish to print and click the Print Checked Checks button to print all checks at one time.  Or - you can click the Print button at the end of each row to print the individually.

3.  Before the checks are marked paid, if you find that you need to make a change to an employee's payroll record, you can click the Unreserve Check Numbers from Reserved Checks button.  Then make the necessary corrections, recalculate the payroll, then assign the check numbers again.

4.  After all checks have been successfully printed, check off all the check lines and click the Mark Reserved Checks Paid button.  Note that the status of the checks changes to Paid.

Positive Pay

Finally, if your district uses Positive Pay it will have been set up by the Genesis implementation team.  Use the Positive Pay File button to generate and download the Positive Pay file. 

The Excel button allows you to review the data that will be in the file that is sent to the bank

The Download button is the file you will save and upload to your bank.