Payroll - Budget Interface: Post Budget - The Posting Summary Tab

1.  Click the “Recalculate Data Button” 

2. The system will pull in the information from the Affidavit reports along with the amounts that you have posted for the contractual and casual payrolls.  The system will also pull in the Board share and the State share of FICA and the Board Share of DCRP.  You should review &verify these amounts reconcile to their respective reports for the finalized payroll. 

3. At the bottom of the screen, the system also includes a box to create & process the purchase orders. 

State Share Payable (FICA) 

The System will create, process & pay the purchase order for you.  As noted on the screen, this will post to 10-141 for the noted amount.  You will have to create the PO for the first payroll of the school year.  In subsequent payrolls, the system will retain your settings and it will auto create the POs for you.  

To process, click the ‘Create the PO on this Screen” button 

• Click “New Purchase order” 

• Make the type “Payroll (State share FICA) 

• Click “Create PO” 

• Go back to the Budget Disbursement >>> Posting Summary screen 

• Click on “Encumber and Pay” 

The System created the PO, charged it to 10-141, and processed it as paid.  If you go to your payment batch screen, you now see the batch for the payment: 

The system posts the following Adjustment: 

Board Share of FICA 

REQUIRED SETUP:  you MUST tag all of the expenditure accounts that will be utilized for the Board Share of FICA.  To do this, go into the Expenditure Account settings and ensure the following box is checked (for all applicable accounts) 

After the accounts are properly marked, they will appear in the box.  You will enter the amount applicable to each respective expenditure account for the current payroll and click on “Save” 

You will have to create the PO for the first payroll of the school year.  In subsequent payrolls, the system will retain your settings and it will auto create the POs for you.  

To process, click the ‘Create the PO on this Screen” button 

• Click “New Purchase order” 

• Make the type “Payroll (Board share FICA) 

• Click “Create PO” 

• Go back to the Budget Disbursement >>> Posting Summary screen 

• Click on the “Encumber and Pay” button 

The System created the PO, charged it to the accounts that you identified for each respective amount, and processed it as paid.  If you go to your payment batch screen, you now see the batch for the payment: 

Board Share of DCRP 

REQUIRED SETUP:  you MUST tag all of the expenditure accounts that will be utilized for the Board Share of DCRP.  To do this, go into the Expenditure Account settings and ensure the following box is checked (for all applicable accounts) 

After the accounts are properly marked, they will appear in the box.  You will enter the amount applicable to each respective expenditure account for the current payroll and click on “Save” 

You will have to create the PO for the first payroll of the school year.  In subsequent payrolls, the system will retain your settings and it will auto create the POs for you.  

To process, click the ‘Create the PO on this Screen” button 

• Click “New Purchase order” 

• Make the type “Payroll (Board share DCRP) 

• Click “Create PO” 

• Go back to the Budget Disbursement >>> Posting Summary screen 
• Click on the “Encumber and Pay” button 

The System created the PO, charged it to the accounts that you identified for each respective amount, and processed it as paid.  If you go to your payment batch screen, you now see the batch for the payment: 

Reconciliation of bank transfers to Books of Record:  

When you are done, you can reconcile your bank transfers to your books.