Payroll - Budget Interface: Post Budget - The Posting Summary Tab

1.  Click the “Recalculate Data Button”  

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2. The system will pull in the information from the Affidavit reports along with the amounts that you have posted for the contractual and casual payrolls.  The system will also pull in the Board share and the State share of FICA and the Board Share of DCRP.  You should review &verify these amounts reconcile to their respective reports for the finalized payroll. 

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3. At the bottom of the screen, the system also includes a box to create & process the purchase orders. 

State Share Payable (FICA) 

The System will create, process & pay the purchase order for you.  As noted on the screen, this will post to 10-141 for the noted amount.  You will have to create the PO for the first payroll of the school year as outlined in the .  In subsequent payrolls, the system will retain your settings and it will auto create the POs for you.  

Click on the Encumber and Pay button to post the transactions to the general ledger:

The System created/charged the PO, charged it to 10-141, and processed it as paid.

Board Share of FICA 

Only the expense accounts that have been properly designated as Board Share FICA will appear in the box (highlighted in yellow below).  You will enter the amount applicable to each respective expenditure account for the current payroll and click on “Save” 

The System created/charged the PO, charged it to the respective expense accounts, and processed it as paid.

Board Share of DCRP

Reconciliation of bank transfers to Books of Record:  

When you are done, you can reconcile your bank transfers to your books of record: