Payroll - Budget Interface: Posting the Contractual Payroll on a Supplemental Payroll (Non-Core)

When the District creates a supplemental payroll (Non Core) you should, almost never, have to post to the contractual payroll purchase order.  That is because contractual wages, generally, are included in core payrolls.   If you want to verify the payroll is a core payroll, go to the Payroll >>>  SetUp tab and open the payroll calendar for the school year.  The following column will identify if a payroll is a core payroll:

In this example, payroll 2.1 is a non core payroll and as such the contractual payroll purchase order posting should be carefully reviewed.   If you hit the Create/Recreate Budget Link Data button you will see that the charged, liquidate and paid amounts are all $ 0.00 and the PO Adjustment columns in negative.  In addition, the total of the PO adjustment columns is negative.

If you attempt to Encumber and Pay the Contractual Payroll Purchase Order when the total PO adjustment is negative you will receive the following message:  

You have three (3) options.  You can:

1. Click the Remove All Entries button and then Encumber and Pay the Casual Payroll Purchase Order and process the Posting Summary tab; OR
2. Click the Do not apply PO Adjustments; only Override Adjustments button and then click on the Encumber and Pay the Contractual Payroll Purchase Order button (no adjustments will be made to your contractual purchase order); OR
3. Enter positive override amounts for each and every line on the screen equal to the negative amount in the PO Adjustment column. 

We recommend the District utilize Option #1