Payroll - Budget Interface: Post Budget - Casual

The payments for the payroll are brought into the module for posting the disbursements.  The system DOES NOT project encumbrances for casual payrolls because casual payrolls are variable and not locked into an annual amount.   

The “Override Adjustment” can be utilized if you want to modify the amount of the actual disbursement that will be posted to the respective expenditure account.  This function is utilized when you want to post the casual disbursement to a DIFFERENT purchase order.  If the District accrued an accounts payable in the prior year and you wanted to post the casual pay to the rolled over purchase order, you would utilize the override adjustment as noted below: 

Once you have reviewed & verified the amounts to be posted as paid, click this button to process: 

After processing, you can view the Batch that was created and processed along with the related transactions.  If you ever have to “undo” the posting, you can utilize the “Rollback” button noted below.  

You can review the Batch and you will note that the amount paid and posted to the Budget module. 

If you go to the Budget >>>  Expenditures >>> Bill Payments tab, you can see the 2 batches that were created & processed.  You should ensure the total of the contractual and casual batches agrees with the Affidavit of Salary report