Automatic Triggering of Payroll Unverified For Staff

Specific data changes to a Staff member throughout SchoolFi will trigger the Payroll Verified flag of a staff to be set to false.

You can see what specifically triggered the verification to become unset on the Employees Payroll Summary screen.

Below is a list of what changes trigger the payroll verification flag to become automatically unset:

Payroll Summary Screen

Changes to any of these fields:

• Federal Marital Status
• Federal Deductions
• Federal Extra Withholding
• Federal Extra Withholding %
• Take out only Federal Extra Withholding
• State
• State Marital Status
• NJ Tax Table
• State Deductions
• State Extra Withholding
• Take out only State Extra Withholding
• FICA Exempt
• FLI Exempt
• EIC Exempt
• SUT Exempt
• Imputed Waiver
• Salary Balance
• Pays Left
• Employee has submitted a 2020 W-4
• Step 2 Checked
• Step 3 Amount
• Step 4a Amount
• Step 4b Amount
• Step 4c Amount

Events on the Payroll Summary Screen that will trigger it:

• Deleting the Payroll Summary Record
• (No payroll summary) - when Employee is added to payroll

Demographics Screen

• First Name
• Last Name
• Middle Name
• Employment status is changed

Salary Screen

• Change in value of  base earning
• Added a new base earning
• Deleting a base earning

Healthcare Screen

• A change to the Coverage fields (Dates) will trigger the Payroll Unverify Warning

Database Engine

• Whenever a StaffPositionTracking or StaffOtherBaseEarning is created or deleted from any screen or subsystem
• Whenever a change in any of these fields happens on any screen:
  • Position Tracking
    1. start date
    2. end date
    3. fte
    4. overrideSalary
    5. Salary Guide, Step or Column
    6. Term Code
    7. overrideGuideHoursPerDay
  • Staff Other Base Earning
    • Salary Guide, Step or Column

Staff Maintenance Task

• Whenever an Additional Contractual Earning (Longevity) is changed by this task.