The Staff Member's Pay History screen contains one record for each Payroll the staff member has been paid during the current School Year.   It also contains a Payroll Summary for the entire year that breaks down the gross pay amounts for each quarter and YTD, as well as W2 information for the current year.  You have the ability to see pay history from year-to-year by choosing the year from the Year bar.  

Payroll History Records

Each line represents a single Payroll:

Each record displays the following information in each column.  Notice that there is an audit icon (little blue square) next to every amount for the pay period.  Click on the audit icon to get a breakdown of the details that show where the figure came from.  

• Year - shows the calendar year the payroll was in
• Payroll # - shows the payroll number that the payroll was in
• Ending on - shows the date the pay period ended that the payroll was in
• Pay Date - shows the date that was on the direct deposits and checks / date the employees were paid
• Payroll Status - shows the status the payroll is in.  Most of the time it will be Complete.  If a payroll is in progress, you will see the status that the in-progress payroll is in
• Audit icon (little blue square) - takes you to the employee's Audit screen where you can see all the details from the payroll
• Type - shows what type of check the employee was paid (Handcheck, Payroll or 2nd Check)
• Stub - this column displays the pay stub the employee received for this payroll.  Click on the PDF icon in this column to view the pay stub
• Base - shows the employee's Salary + Pensionable Casuals
• Pension Gross - shows the gross amount that pension was calculated on
• Gross - shows total gross pensionable + non-pensionable
• State - shows the state taxable gross amount
• Net - shows the amount the employee was paid for the payroll
• Pensionable Casual - shows the total of any casuals paid to this employee that were pensionable during the pay period
• Casuals - shows non-pensionable casuals paid to this employee during the pay period
• Deductions - shows the total deductions taken from the paycheck for this pay period.  Remember, clicking on the blue audit icon will show you a breakdown of each deduction.
• Quarter Gross / Net - shows a cumulative total for each quarter for gross and net
• Year to Date - shows a cumulative total of Gross, Net, State & Pension Gross for each pay period for the calendar year

Action Buttons

At the top of the pay history grid are the following buttons.  See below for an explanation of what each does.  Note - you can run these for any previous year as well if you need to run an earnings history for verification purposes for employees.  Going back in the Year bar will give you different years on buttons.

• Export to Excel - click this button to export all the data on the Pay History screen to Excel
• YYYY Earnings History - will open a PDF of the employee's earnings for the calendar year
• YYYY-YY Earnings History - these buttons will open a PDF of the employee's earnings for the year selected

Payroll Summary

This section shows a summary by quarter and YTD for each type of gross as well as Imputer, Workers Comp, TSAs and Sick Leave Buyouts

W2 Information

This section shows the employee's W2 information for the year selected.  You can print a W2 form for an employee from this area as well as set/reset their electronic consent for W2 delivery.

Reporting Options

In the very unlikely event where you need to exclude this employee from NJ-927, 941 or the Multiple Worksite Report, you can do so by checking the box(es) for the quarters they should be excluded.