Processing a Workers Compensation Applied Wage Adjustment

A workers compensation applied wage adjustment can be processed if the District needs to adjust prior paid compensation to be treated as workers compensation wages.  This is a multi-step process that will span two (2) payroll cycles.  

THE DISTRICT MUST CAREFULLY REVIEW AND VERIFY BOTH PAYROLLS FOR THE RESPECTIVE STAFF MEMBER TO ENSURE COMPLETENESS AND ACCURACY OF COMPENSATION AND APPLIED WAGES.

Required Setup:

1. Create a new Other Earning titled "Workers Compensation Adjustment".  The Other Earning should not have a budgetary charge to associated with it and the other earning should not have any of the settings checked off.  

Parameters for Processing:

For the example below, the staff member has a "normal" per-pay amount of $1,822.63 and the amount of the workers compensation applied wage adjustment is $16,273.84.

Processing Steps for the "Current" Payroll:

1. Add the other earning to the staff members record
   1. Select the Workers Compensation Adjustment Other Earning
   2. Enter the Budgetary Charge to account(s) for the staff members base pay
   3. Enter the amount of the Workers Compensation Applied Wage Adjustment as a NEGATIVE amount
2. Navigate to the staff members Payroll Summary Tab and make the following modifications:
   1. Set the Salary Balance to the combination of the "normal" per-pay amount ($1,822.63) plus the workers compensation applied wage adjustment ($16,273.84)
   2. Set the Pays Left to 1
   3. Set the Implied Base Salary (per pay) to the "normal" per-pay amount ($1,822.63)
3. Navigate to the staff members deduction tab and enter the Workers Compensation Applied Wage Adjustment to the Workers Compensation deduction ($16,273.84) and check off the One time button.
   
4. Navigate to the staff members deduction tab and simulate the payroll.  We STRONGLY recommend that the District review the calculations for each and every deduction for completeness and accuracy.  
5. Navigate to the staff members Payroll Audit tab and review the applied wages for all deductions for completeness and accuracy. 
6. Process and Finalize the Payroll
7. BEFORE posting the payroll to budget, navigate to the staff members audit tab.  The Account Distribution section will need to be modified.  
   1. Here is how the Account Distribution will look like after finalizing:  
   2. Make the noted modifications listed below: 
   3. Ensure the Gross Pay (both regular and pensionable) matches the Charge Amount and the Pmt Amount.  
8. Post the payroll to budget

Processing Steps for the "Subsequent" Payroll:

1. Navigate to the staff members Payroll Summary Tab
   1. Ensure the Pays left is correct.
   2. Calculate the Salary Balance
   3. Ensure the Implied Base Salary (per pay) is blank
   4. Click on the Save button