Adjusting an Invoice

Invoices that are in the accrued, posted/printed or partially received status can be adjusted to modify the accrual of the accounts receivable.  Invoices that are fully received or cancelled can not be adjusted as they have been marked "complete" in SchoolFi.  Both Revenue Receipt and Expense Refund Invoices can be adjusted. 

To adjust an invoice, navigate to the Budget >>>  Revenues  >>> Invoices  >>> List tab and open the invoice that you want to increase or decrease (adjust).   Once you have selected the invoice, to add an adjustment, click on the Add Adjustment button.  

In the pop up window, enter the amount of the adjustment (positive or negative) along with a note and then click on the Add button to add your adjustment.   

After the Invoice Adjustment is added, you will have the option to either Apply the adjustment or Delete the option (as highlighted in the illustration below).  To post the Invoice Adjustment, click on the Apply button.  

Once the Invoice Adjustment is Applied, you will see the Adjustment in the Revenue Accounts section.  You will always have the option to Rollback an Invoice Adjustment

If your Invoice adjustment if for an invoice with multiple revenue accounts, after the Adjustment is added, you will be prompted to allocate the adjustment to the various revenue accounts when the adjustment is applied.  The total amount allocated must equal the amount of the adjustment.