Creating an Expense Refund Invoice

An Expense Refund invoice is the method for recording and realizing an expense refund (contra) that the District has earned but not yet received payment.  When the invoice is accrued, the accrual is posted to the Expense Subsidiary ledger as a negative disbursement along with a corresponding balance sheet adjustment.  Cash received will be posted against the balance sheet account until the full amount of the invoice is received.  

To create an expense refund invoice, navigate to the Budget  >>  Revenues  >>  Invoices tab ad click on the Create Invoice button. 

In the pop up box, ensure the Expense Refund is selected.  In addition, you are required to enter a description, select a category, identify the release date, select the terms, select the payor and select the balance sheet account.  You can only select a single balance sheet account and once selected, the balance sheet account can never me modified.  When the information is completed, click on the Create button to create the invoice.  

The remainder of the process for creating the Expense Refund Invoice is the same as Creating a Revenue Receipt Invoice.