Creating a Revenue Receipt Invoice

A Revenue Receipt invoice is the method for recording and realizing revenue that the District has earned but not yet received payment.  When the invoice is accrued, the accrual is posted to the Revenue Subsidiary ledger along with a corresponding balance sheet adjustment.  Cash received will be posted against the balance sheet account until the full amount of the invoice is received.  

To create a revenue receipt invoice, navigate to the Budget  >>  Revenues  >>  Invoices tab ad click on the Create Invoice button.  

In the pop up box, ensure the Revenue Receipt is selected.  In addition, you are required to enter a description, select a category, identify the release date, select the terms, select the payor and select the balance sheet account.  You can only select a single balance sheet account and once selected, the balance sheet account can never me modified.  When the information is completed, click on the Create button to create the invoice.  

Your invoice will be created.  Click on the Edit button to complete and accrue the invoice.

Enter the invoice line items.  These are the "details" about what is owed to the District.

Enter the revenue account(s) that will be recognized when the invoice is accrued:

Attach any documents to support the invoice

Once the invoice is complete, lick on the Accrue Invoice button.  Set the Accrue Invoice Date (date the revenue is recognized and the receivable is posted to the balance sheet and the Release Date (date the invoice will be sent to the payor).

If you ever need to "un-do" on edit an accrued invoice, you can click on the Rollback button.  All transactions will be deleted from the subsidiary and general ledgers.