The Standalone Artifact Log

The Standalone Artifact Log, when enabled, appears at the top of the observee's My Observations screen and the observer's Staff to Evaluate > Manage screen for the observed staff member.

It contains the actual uploaded items in the Artifact Log on the left and the Artifact log's Status vis-a-vis the requirements specified in the Evaluation Template on the right:

Enabling the Standalone Artifact Log

The Standalone Artifact Log is enabled in the Evaluation Template.  It is not defined in a Workflow.  It is configured directly in the Evaluation Template.

To enable it, the rubric to use for it and the Document Type must be chosen:

The Rubric is not required:  the Standalone Artifact Log can be enabled without a Rubric, by simply selecting a Doc Type;  however, if this is done, the Artifact Log Options (document/artifact suggestions and requirements) will not be available.

Suggesting and/or Requiring Specific Artifacts

The requirements for specific artifacts are added on the "Artifact Log Options" screen of the Evaluation Template (Evaluations > Setup > Eval Templates > <Template> >Artifact Log Options).  This screen is turned on once the Artifact Log is fully enabled (see above).

Initially, the log requirements are empty:

To add an item to the log click the button. This brings up the "Add Item" dialog:

Adding a Suggested or Required Artifact

• CODE - This is the internal identifier for this item. It can be used in Expressions to determine whether items of this type have been uploaded into the system and to list them in PDF Forms.
  
  
• Is This Page Group: Uploaded items will be associated with this Page Group of the Rubric. OR
  
  
• Additional Group - Groups or Categories outside of the selected Rubric can also be created. If you enter a name in this field (e.g. "OTHER_1"), it will be added as a category for items.
  
  
• Description: Name of the artifact type (e.g. "Lesson Plan")
  
  
• Required: The Artifact Log will indicate that artifacts of this type are required before the log can be considered "complete".
  
  
• Alert if Required: "Required" must also be checked for this to make sense. If it is checked an alert will be displayed if the log is "incomplete" for this artifact type.
  
  
• Minimum Docs Suggested / Required: This is the minimum number the system needs to consider this type "complete". There is no maximum number that are allowed to be uploaded.
  
  
• Seq in Page Group:  The sequence # for placing this item in the log within its Page Group cluster.

There are no limits to how many suggested or required item types you can add to the requirements: