Checking for Timesheet Overlaps

SchoolFi will assist the District in reviewing timesheets for overlapping entries.  An overlap is when an individual submits an hourly or daily timesheet for the same period on two different Basic, Home Instruction or Transportation timesheet types.  

For hourly overlaps, the system will nor report overlaps that are 2 minutes or less.  In other words, if a staff member puts in a timesheet for April 15th from 1:00PM until 2:00PM and then them employee puts in a second timesheet, also for April 15th, from 2:00PM until 4:00PM.  This will not be reported as an overlap because of the 2 minute "buffer" at the start and end of each timesheet line.  

Searching for Timesheet Overlaps

Navigate to the Payroll  >>  Timesheets  >>  Approve Timesheets tab.  Most districts will review all timesheets that are that are in the Ready for Payroll Status BEFORE the approved timesheets are imported into payroll.  The following search parameters can be utilized for this example:

If an overlap exists, it will be listed with the number of overlaps in the noted bubble.  

To review an overlap. click on the bubble with the number:

The data in the purple box is included in the current timesheet that is approved and ready for payroll.  The overlap with the previous timesheet(s) is listed in the red box.  You can click on the PDF icon to review the other timesheet to determine if the overlap is an issue or if the timesheet can be brought into payroll and paid.