Unsettled Guides between School Years

Options for Freezing Staff on Current Step and Salary:

1. Option 1 (Freeze on Current Step and Salary Amount):
   • If the district is uncertain about contract settlements or if salary guides will change (e.g., condensed or expanded), they can freeze staff at their current step and salary by entering "0" in the "steps to advance when rolling into next year" field for the 24-25 salary guides. This ensures staff remain at their current step until the position rollover is complete.
   • 
2. Option 2 (Move Everyone Up a Step but Freeze):
   • If the district knows the salary guides won’t change (i.e., the number of steps will remain the same), they can:
     • Add an additional step to the 25-26 salary guide.
     • Shift all the steps down, renaming them, so that Step 1 is now blank.
     • Enter "1" for the "steps to advance when rolling into next year" field on the 24-25 guide.
     • This way, it will look like staff are advancing a step internally, but they’ll still be “frozen” at their current step and salary until the contract settlements are finalized.
     • Once the district settles, adjustments will need to be made (archiving contracts, entering new settled amounts, and resequencing the steps).
     • 

Timeframes:

Before the First Payroll of the New School Year:

• Option 1 (if you chose option 1 listed above):
  1. Create new salary guides for 25-26 and provide an Excel file of staff id, new guide code, and new step for mass updates by our support team (the template is attached to the bottom of this article) 
  2. If needed, archive contracts and unlink them from positions, then perform a position rollover. Be aware that this will remove any data that has been updated in the 25-26 position tracking records.
• Option 2 If you chose option 2 listed above):
  1. Archive contracts, update salary guides with settled amounts, resequencing steps, and publish new contracts.

After the First Payroll of the New School Year:

• 12-Month Staff: Position tracking records will be locked after the first payroll to maintain payroll integrity. A mid-year rollover will be required for any changes. https://support-sf.genesisedu.com/support/solutions/articles/151000156085
• 10-Month Staff: Since they haven't run through payroll yet, position updates can be made. You will need to mass archive the contracts off of the positions and  will need to provide an Excel file with staff IDs, guide code, and step. System support will help with mass updates.

After 9/15 Payroll:

• Both 10-month and 12-month staff will have gone through payroll, requiring a mid-year rollover for all guides.