Adding a District Bank Account

On the Financial > Setup > Bank Accounts screen, click the Add Bank Account button.  This brings up the "add bank account" dialog:

Enter the following information:

• Code - This is a short code that identifies the account.  It will be used internally within SchoolFi.  For example - PAYROLL or GENERAL.  This is required.
• Routing Number - This will uniquely identify the bank.  It is required.
• Account Number - The actual account number.  
• Account Type - How the account will be used within SchoolFi.  The choices are: "Accounts Payable",  "Payroll" or "Agency".  This is required.
• Description - This is a short description used to distinguish accounts from the same bank from one another.  It is not required but it is highly recommended.  The description is shown, along with the bank name, in all 'bank account' drop downs.  For example - General, Warrant, Student Activities, etc.

Fill in the parameters and click Add to create the account.  When Add is clicked, the account is added to the list of accounts and you can further configure it by modifying the settings:

The Bank Accounts List Screen

District bank accounts are maintained on the Financial > Setup > Bank Accounts screen.

This screen contains a list of bank accounts used in the Payroll, Agency and Budget products.   It contains the following elements for each bank account:

• Checkbox indicating whether the account is currently "in use" or active.
• An internal code for the account (these must be unique)
• Account Type - one of the three account types (Payroll, Agency or Accounts Payable).  There should be at most 1 payroll account, but there can be many Accounts Payable accounts.
• Bank Name - Name of the Bank (auto-populates when the routing number is entered)
• Description - This is a short description field used to distinguish accounts from the same bank from one another.  It is shown in all "Bank accounts" drop downs.
• Account Number - the bank account number for this account.
• Agency Usage - N/A
• AP Funds - Shows all funds that default to this bank account.
• Next Check Number - Next check for this account.
• Next Advisement # - Next number for direct deposit/advisements for this account.

Default Bank Account Selection

On the Financial > Setup > Bank Accounts screen, at bottom, there are three parameters to allow you to identify the default bank accounts for payroll, agency, accounts payable and vendor various.

• The Payroll Bank Account drop down shows only 'payroll' bank accounts (there should be only one).
• The Default Agency Bank Account drop-down shows only "Agency" bank accounts.  There can be more than one.  The one selected here will be the default if no other is selected during payment processing.
• The Default Accounts Payable Bank Account shows only "Accounts Payable" bank accounts:  there can be many and the selected one is used only if another is not selected during payment processing.
• The Default Vendor Various Bank Account shows only "Accounts Payable" bank accounts:  there can be many and the selected one is used only if another is not selected during payment processing.