Create PD Hour Workshops

The PD Hour Workshops feature allows you to create Professional Development Workshops that staff members can sign up for from the Employee Portal.

To create a new PD Workshop, click the "Add A Workshop" button.

On the popup, you will add all needed information specific to the PD Workshop you are creating.

• Name of Provider
• Educator's Name/Presenter's
• Name of Professional Development Activity
• Description of Professional Development Activity
• Date
• End Date
• Start Time
• End Time
• Location
• Host/Presenter/Facilitator
• Hours
• Max Participants: the total number of staff that can sign up, once this number is reached, no more staff can sign up
• Category Code
• Intended Audience
• Comments
• Staff Members can Un-RSVP
• Allow Late Sign-Ups
• Sign up by Date
• Email Reminder Options
• Email Message
• Sign-In Sheet PDF
  
  

Then click the "Add Workshop" button.

After you add the workshop it will appear on the main screen for you to manage. 

To reference the information about the workshop that you set up, or to make an adjustment to it, you will click on the tools button for the workshop and then look for Edit Workshop.

Each workshop will have its own status which can be one of the following:

Past Date: The event date for this workshop has passed, but PD Hours records have not yet been created. 

Historic: The event date for this workshop has passed, and PD Hours records have been created. 

Open: The event date for this workshop has not passed, and is still eligible for staff sign ups. 

Closed: The workshop has been created but not set as 'Open', and is not visible on any staff member's portals. 

Tools Function:

Under the tools button you can control the staff access, print the sign in sheet, invite staff, and any other option that is listed below to help manage the process.

Staff Access

You can set PD Works to be only visible to specific staff members. You can do this by NJSmart Eval Category, a staff list, or by location. You can mix and match different options as well. Once you have chosen your options, click the "Update" button.

Please Note: Any changes to the access here will remove any staff members who have already signed up and/or been invited.

Invite Staff

To invite specific staff members to a Workshop, you can use the different search options to generate your list fo staff to select and invite to the workshop.

Sign Up Staff Automatically

You can sign up staff automatically from either a staff list or by manually choosing staff by checking off the box next to their name.

Create PD Hours From Workshop

Once the PD Workshop date has passed, you can create the PD Hours and assign it to the staff members that attended the workshop. 

On the popup, click the "OK" button to confirm you want to add the workshop hours.

On the next popup, you will confirm the staff members that attended the workshop from the list of staff members that signed up for/were invited/signed up automatically for the workshop.

Check off the box next to the name of each staff member that attended the workshop, then click the "Create" button. This will push the assigned Workshop hours to those selected staff members.