To void a check from a prior-year that is NOT BEING REISSUED, follow these steps:
1 - Enter a receipt against revenue source 1980 (Refund of Prior Year's Expenditures). This will return the money to cash. The GL entries made are DR 101, CR 302
2 - Enter a Help Ticket asking for the status of the check to be changed to Void. The districts do not have the ability to do this.
If the check was NOT issued from SchoolFi, just do step #1
To void a check that WILL BE REISSUED in the current year:
- Add a Balance Sheet Adjustment to record the void (DR 101 and CR whatever account you wan to utilize. Most Districts utilize 770).
- Create a PO and charge the balance sheet you credited in Step #1
- Pay the PO you created in Step #2.
- Enter a Help Ticket asking for the status of the original check to be changed to Void. The districts do not have the ability to do this. This step (#4) can ONLY be done AFTER the closing entries are processed for the prior year.
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