Positive Pay

Positive Pay allows you to create a file that is sent to your bank containing the date of the payment, check number, and payee (and any other data your bank requires).  The bank verifies that the data in the positive pay file matches the check presented to them before they will process it.  This is used to prevent fraud and illegal changes made to the amount of the check.

To use this feature

• Contact your bank and to request this service (Not all banks will offer this)
• Request file specs from the bank and submit (JIRA) to Genesis with the file specs attached so it can be programmed
• Setup the positive pay settings in each bank account - instructions below
• Run the positive pay file for any check processing and submit to your bank - instructions below

Set-up page for Positive Pay

Go to Financial > Setup > Bank Accounts and click on the Properties button for the bank account for which you wish to add positive pay.  Select the Positive Pay File Format that was created for your bank from the drop-down.  If needed, also enter the Positive Pay Bank ID / Company Code.  Do this for each bank account for which you will use positive pay.

Creating Positive File

For Accounts Payable bank accounts, the Positive Pay file is created on the Budget > Expenditures > Print Checks screen.

• Check off each payment you want included in the Positive Pay file in the first column.  Checking the top box will check off all items on the screen.  
• Click on the Positive Pay File button and a window will open. 
  • Chose the Excel button if you want to review the data in Excel before creating the file that is sent to the bank
  • Choose the Download button to create the file that is sent to your bank
  • Send the file to your bank through your normal means