Leave of Absence

Tracking Leave of Absence

To add a leave of absence record, click on the Add Record button. On the popup window, fill in the needed information for the leave of absence record, then click the Add Record  button. It is possible to have multiple leave records for one leave timeframe - especially if the days used in the leave are for different absence reasons or leave types.

Start and End Date - enter the date the leave of absence will start and end.  These can be changed at any time if the leave is extended or reduced.

Date Notified - optional field you can use to record when the employee notified you of the leave.

Type of Leave - use the drop-down to select the type of leave this record covers.  For example, this record may be for days during the leave that are using Sick Days as the Leave Type.  You may have another record for a date range where Unpaid days are used, etc.  

• NOTE:  If you do not have any options  from the "Type of Leave" drop down, you need to add the Leave Type to the Attendance Code(s). To do so, you can either click on the blue "i" icon next to the "Type of Leave" drop down. Or you can navigate to the Setup > Calendars > Attendance Codes tab.  Edit the Attendance Code and enter whether it is a Paid or Unpaid Leave of Absence.

Board Approved Date - optional field you can use to record when the board approved the leave.

Intended Return Date - optional field can be used to record when the employee intends to return from leave.  Can be changed at any time if the leave is reduced or extended.

Long Term Sub - if this leave requires a long-term sub and you have your substitutes' Demographics records flagged as Long Term Sub, those who are flagged will appear in this drop-down to choose from.  This is informational only and does not in any way work with payroll.

Note - blank space that you can use for any notes you need to make about this leave.

Counts Toward:

• Experience - will deduct the number of days in the leave from the days that count toward longevity
• Automatically Update Attendance - will add this date range to the employee's attendance calendar.  NOTE:  If you use Frontline to pull in your absences and these leave dates are already in Frontline, do not use this check box.  If you do, the dates will be duplicated when the Frontline import happens.

How to correct/remove attendance days from a leave record/calendar

If "Automatically Update Attendance" is used, you will see a button with the Attendance Days in the Leave record.  To remove a day/days, click on the Attendance Days button.  Check off the day/days you want to remove and then click the Delete Checked button.