A separate payroll must be created for every Summer Pay check that will be paid. If your district pays out Summer Pay over four pays, you must create four Summer Pay pay periods. On the Payroll > Setup > Calendar button for the year in which you're paying out the Summer Pay, click the Add Payroll button.
Be sure to enter the payroll number as a ##.1 of the pay period in which it will be paid. For example, if you're paying Summer Pay in the 7/15 pay period, make the Summer Pay number 13.1.
Be sure to set the following:
- Comment - identify which Summer Pay this date pays
- Sequence - be sure to enter a number before or after the regular payroll number. If you run summer pay before your regular pay, make the sequence number before. If you run if after your regular pay, make it after.
- Payout Summer Pay Deduction - use this drop-down to select "Only"
- Uncheck all the Terms
- Make sure the payroll run date, employees paid date and agencies pay date are correct
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