The SGO Tab

As Genesis recognizes that not all teachers are required to complete an SGO, the SGO tab is controlled by a specific employee portal permission. If a teacher needs the SGO tab turned on or off, this is done in the SchoolFi system. 

To turn on or off the SGO tab search the individual, go to their portal tab and look for the section called SGO Options.  Checking off "Fill an SGO" will provide the SGO tab and the ability to allow staff to complete SGOs. 

Starting a New SGO

Genesis supports teachers having up to three (3) SGOs. The SGO tools are available under the Evaluations-> SGO screen in the Employee Portal.

The SGO screen and tools are simple and straightforward:

• There is an "SGO selector" at the upper left corner. It allows you to select which SGO you will be working on (SGO 1, SGO 2 or SGO 3). Each SGO starts as a blank slate, allowing you the staff member to complete. 

Starting a new SGO.

• Click on the "Evaluations" top tab, if it is not yet selected.
• Click on the "SGO" second level tab. This brings up the "SGO" screen:
• Once on the SGO screen, select which SGO you want to work with from the SGO Selector
• Finally, create the SGO by clicking the "Start a new SGO # form" button in the middle of the screen. You will be prompted to start filling out the form:
• Once you click "ok" it will bring you to the Standard NJDOE SGO form.  
  
  

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Filling in a New SGO Form

The SGO form has five (5) main areas to complete and each area has its own "Save" button.

Area 1 - General Information 

The screenshot above represents the key features of the general information area: 

• The banner across the top will show the submission status 
• The sign and submit button will lock all data and send the appropriate individual to review 
• The view PDF button will allow you the staff member to see the SGO on the NJDOE sample form.
• The grade box is intended for the staff member to enter the grade(s) the SGO covers
• The Course/Subject box is intended for the staff member to enter the course(s) the SGO covers
• The Interval of Instruction box is intended for the staff member to enter the time period the SGO covers
• The number of students box is intended for the staff member to enter number of students the SGO covers. Important! This box will drive other areas of the system and will be the student number the SGO looks to add up to. 
• Click the "Save" button directly under this section to save these fields

Area 2 - Standards, Rationale, and Assessment Method

In this section staff would name the content standards covered, state the rationale for how these standards are critical for the next level of the subject, other academic disciplines, and/or life/college/career. Name and briefly describe the format of the assessment method 

• Click the "Save" button directly under this section to save these fields.

Area 3: Starting Points and Preparedness Groupings

While NJDOE may suggest two forms of SGO (simple and tiered) Genesis automatically knows the type you are planning to use based on the information shown in this area.  If you create one preparedness group, the system knows you are completing a simple SGO. When you create more than one (you can create as many groups as you need for your SGO) it knows you are using a tiered model

To create a group click the Add Preparedness Group button

• . This brings up a "Create Preparedness Group" pop-up:

• The "Group Name" field is required and a sample name is pre generated for you. All of the other fields can be filled in either here or later. You can name each Preparedness Group anything that you would like it to be in the "Group Name" section.
• Add in any needed information for the specific group.
• Click "Add" to create the new Preparedness Group. The new group appears in the list.
• Repeat this to create as many Preparedness Groups as you need.

CAVEAT: YOU WILL NOT BE ABLE TO CHANGE THE GROUP NAME LATER (unless you delete and re-add the entire Preparedness Group).

Removing Preparedness Groups

If you need to remove a group, click the red circle icon button on its right side. This will remove the group.

Changing the Order of the Preparedness Groups

• To change the order in which the groups appear in the list, use the "navigation arrows" on the left side.
• Use the green "up" arrow to move a group up in the list
• Use the green "down" arrow to move a group down in the list

Area 4: Student Growth Objective Section

• Step 1 is to complete the overall objective. In the Objective box state what percentage of students in each preparedness group will meet what target in the space below, e.g. "75% of students in each group will meet the target score."
• Step 2 - Complete the Student Detail Chart on the right hand side. This is where the staff member will enter the number of students in each group. Important - the total shown on the bottom row will update when you save. It MUST equal the total you entered in the General Information section. If it does not, you will receive a yellow error. 

           Sample Error: 

    Click "Save" at the bottom of the screen to store all your updates.

Area 5: The Scoring Plan

Once the Preparedness Groups have been created they will appear in this section as well with the names you have previously selected.

The first column on the left is where you enter the target score for each group. This can be a cut score in numerics or words if you are using a more sophisticated model of SGO target. 

The remaining columns are designed for outlining your scoring. The staff member should enter what minimum percentage (%) must reach the score for the specified score to be achieved.

• Click "Save" at the bottom of the screen to store all your updates.
  
  

NOTE: If you input any data other than a whole number, you will see the highlighted error icon. The form will allow you to type in characters, however, the system will not automatically calculate your end of year weighted and total SGO scores. Only whole number scores will be automatically calculated by the form at the end of the year.

Submitting the SGO for Review and Approval

When you have completed the SGO, you must submit it for review and approval. At the top of your form, you will find the "Sign and Submit Form for Approval" button.

After you click the button, you will be prompted for your Signature PIN. Enter your PIN and click the "Sign and Submit" button. If you do not have a PIN, go to the Security screen to create one. This does two things:

• Makes the form READ-ONLY: you will no longer be able to update it.
• Sends it off to your supervisor/dept head/principal for approval (whoever is charged to do so).
  
  

Starting Over

If, for any reason, before you sign and submit the SGO, you wish to start over, click the "Delete this Form" button. This removes the entire form and takes you back to the original "empty" screen:

What Next? Review and Approval

The SGO will be reviewed by your administrator(s) and either approved or "unsigned" and sent back to you. If your administrator wants you to rework the SGO, they will "unsign" it – remove your signature – and send it back to you to work on. The fields will become editable and you will be able to make changes.
 Once the administrator(s) like the SGO, it will be 'approved' – no additional changes can be made.

Revising SGOs

At mid-year, you may be given the opportunity to revise the SGO. The approver has the ability to make a copy of your SGO form and open a new form for you to make your revisions. You will go through the same process as outlined above.

Scoring the SGO

When the SGO has been completed, it will shift to the open for scoring section. You will not be able to edit any fields at that time, only enter the number or percentage of students who have reached the target scores. The system automatically calculates the final score for the SGO (if you meet the scoring criteria outlined in the Scoring Plan section above).

SGO- Submitted Results (EOY)

In order for results to be submitted, the results section must be open for collection by the observer. This can either be done right after the approval signature takes place (photo A) or at another point during the year (photo B). 

Photo A - Right after/during approval

Photo B - Another Point during the year

(Instructions below)

1. To open an SGO results section, first click off the SGO(s) you would like to open as shown on the left of the photo above. 
2. Then click the toggle results section button to switch the setting.
3. Finally, check that it is open by looking on the far right adn confirming there is a green checkmark under the approved column in the results section. The green check mark means it is open for teachers to submit results. 

Entering Results

The results section will appear at the bottom of the original SGO screen (see photo below)

The first item you want to fill in is the " # or % Students at SGO Score". This represents the number or percent of students that met the target score. Genesis will take the data either way - either as a raw number of students and do the percent for you OR as a straight percent you enter. 

For example, if in your high group 10 students met the target score, you would enter a 10 in the scoring column. Alternatively, if you wanted to calculate the percent yourself and say 85% of the students met the target score, you can also enter that number. 

Example with raw number hitting target (system calculates percent)  

Example with percent of students hitting target (systems uses your percentage 

Full Results View of Student Growth Objective

When you enter all data, an information pop up will appear. Read through the information and then click the "Calculate" button.

Important Note: While we display the weighted score and total above, our system is programmed to calculate the final score by combining all tiers into a single percentage of total students who met their goals rather than calculating separate tier scores first (added the total number of groups SGO scores and dividing by group count).

Once all scores have been entered, you will see the scoring plan highlight showing where the staff member has scored. 

Final Submission, Notes & Documents 

You can enter any additional notes to your SGO resullts section and upload documents. 

For the final submission, click the "Sign and Submit Results for Approval" button at the bottom of the page.