Starting a New SGO

Teachers can have up to 3 SGOs. The SGO tools are available under the Evaluations->SGO screen in the Employee Portal.

The SGO screen and tools are simple and straightforward:

• There is an "SGO selector" at the upper left corner. It allows you to select which SGO you will be working on:
  
  
• None of the SGOs pre-exist: you must create each to be able to fill it in. There is a "Start a new SGO form" control for each of the three SGOs.
  
  

Starting a new SGO is simple and straightforward.

• Click on the "Evaluations" top tab, if it is not yet selected.
• Click on the "SGO" second level tab. This brings up the "SGO" screen:
• Once on the SGO screen, select which SGO you want to work with
• Finally, create the SGO by clicking the "Start a new SGO # form" button in the middle of the screen. You will be prompted to start filling out the form:
  
  
  
  
• Click OK to continue. This brings up the full SGO form:
  
  

Now you are ready to fill in the form!

Filling in the SGO Form: A Tour

The SGO form has 4 areas and each area has its own "Save" button.

Standards, Rationale, and Assessment Method

This is where you specify what the SGO will be about. (We do not address the content – we only provide the tool).

• Fill in the Grade, Course Subject, Number of Students, and Interval of Instruction fields, and the Standards, Rationale, and Assessment Method description field.
  
  
• Click the "Save" button directly under this section to save these fields.

Starting Points and Preparedness Groupings

You need a minimum of one preparedness groups, but you can create as many groups as you need for your SGO. When you create a Preparedness Group, it appears in the other sections below automatically.

• To create a new Preparedness Group, click the "Add Preparedness Group" button. This brings up a "Create Preparedness Group" popup:
  
  
  
  
• The "Group Name" field is required. All of the other fields can be filled in either here or later. You can name each Preparedness Group anything that you would like it to be in the "Group Name" section.
  
  

CAVEAT: YOU WILL NOT BE ABLE TO CHANGE THE GROUP NAME LATER (unless you delete and re-add the entire Preparedness Group).

• Add in any needed information for the specific group.
• Click "Add" to create the new Preparedness Group. The new group appears in the list.
• Repeat this to create as many Preparedness Groups as you need.
  
  

Removing Preparedness Groups

If you need to remove a group, click the red circle icon button at its right side. This will remove the group.

Changing the Order of the Preparedness Groups

• To change the order the groups appear in the list, use the "navigation arrows" on the left side.
• Use the green "up" arrow to move a group up in the list
• Use the green "down" arrow to move a group down in the list

Student Growth Objective

Once the Preparedness Groups have been created, they will be available to fill in:

• Specify the number of students in each group
• Specify the Target Score in the SGO Assessment. This is a text field. The actual scoring plan is filled in below.
• Continue to the Scoring Plan section. Optionally click "Save" at the bottom of the screen to store all your updates.
  
  

Scoring Plan

Once the Preparedness Groups have been created they will appear in this section as well.

This is where you enter the target score for each group, in the first column on the left, and then how many – or what percentage (%) must reach the score for the specified score to be achieved.

• The total number of students should be equal to the number of students specified above as covered by this SGO.
• Click "Save" at the bottom of the screen to store all your updates.
  
  

NOTE: If you input any data other than a whole number, you will see the highlighted error icon. The form will allow you to type in characters, however, the system will not automatically calculate your end of year weighted and total SGO scores. Only whole number scores will be automatically calculated by the form at the end of the year.

Click the yellow warning icon to view the error message:

Working on the SGO

You can work on the SGO until it meets your satisfaction. It does not have to be completed in one sitting. Remember to save your changes to each section before ending your session.

Viewing the SGO as a Printable Form

At any point during the process of inputting your data, you can save your work and click the "View PDF" button found at the top of the page to view, save, and print the SGO form.

Submitting the SGO for Review and Approval

When you have completed the SGO, you must submit it for review and approval. At the top of your form, you will find the "Sign and Submit Form for Approval" button.

After you click the button, you will be prompted for your Signature PIN:

Enter your PIN and click the "Sign and Submit" button . If you do not have a PIN, go to the Security screen to create one. This does two things:

• Makes the form READ-ONLY: you will no longer be able to update it.
• Sends it off to your supervisor/dept head/principal for approval (whomever is charged to do so).
  
  

Starting Over

If, for any reason, before you sign and submit the SGO, you wish to start over, click the "Delete this Form" button. This removes the entire form and takes you back to the original "empty" screen:

Edits

If after you have signed and submitted your SGO to be approved, you feel there is something you need to edit, only the approver has the capability to unsign your form you for in order to allow changes. Contact your approver if this is the case.

What Next? Review and Approval

The SGO will be reviewed by your administrator(s) and either approved or "unsigned" and sent back to you. If your administrator wants you to re-work the SGO, they will "unsign" it – remove your signature – and send it back to you to work on. The fields will become editable and you will be able to make changes.
 Once the administrator(s) like the SGO, it will be 'approved' – no additional changes can be made.

Revising SGOs

At mid-year, you may be given the opportunity to revise the SGO. The approver has the ability to make a copy of your SGO form and open a new form for you to make your revisions. You will go through the same process as outlined above.

Scoring the SGO

When the SGO has been completed, it will be opened by your approver for scoring. You will not be able to edit any fields at that time, only enter the number or percentage of students who have reached the target scores. The system automatically calculates the final score for the SGO (if you meet the scoring criteria outlined in the Scoring Plan section above).