SLEDS Vacancy Report

When selecting the "Create Snapshot" button the system will pull in all positions that are Contractual and have a Location field in the position code and have job codes 1000-3000, 3120 or 3105. 

If the district opts to not include 3120 and 3105 within the snapshot this can be managed on the Personnel - Setup - Jobs - Setup screen. 

Snapshot Column Breakdown

School ID

This is going to pull the last 3 digits of the CDS Code that is listed on the Locations field within the Position. To modify this can be done on the Personnel - Setup - Locations screen. 

School 

If the Location is properly linked to a School with the same CDS code. The Schools are managed on the Setup - Schools screen. Locations are managed on the Personnel - Setup - Locations screen. Both will need the same CDS code (and SIS code if your district has this feature turned on).  

Position Type

Each Position that is brought in will be given a Position Type of 1,3,4 or 5. 

1 = No Vacancies or Retirements: There exists Position Tracking record(s) for the selected school year on this Position, and none of the below apply. 

3 = New Teaching Position: There exists Position Tracking record(s) for the selected school year on this Position, and no tracking records for any previous years.

           - These Position Types will require the following columns: 

                        - Job Subcategory

                        - Position Open Date 

                        - Number of Applicants 

4 =  Eliminated Position: This position has an Abolished Date that is within the selected school year.

          - These Position Types will require the following columns: 

                        - Job Subcategory

        - A position will not receive this 'type' unless there is an Abolished date entered within the Position Code.

5 = Vacant Position: There are no Position Tracking records for the selected school year, or all Position Tracking records for the selected school year do not have staff assigned.

          - These Position Types will require the following columns: 

                        - Job Subcategory

                        - Position Open Date 

                        - Number of Applicants

Job Code

The Job Code field is found on the Position as the Job Code value. This will appear in red if the Job Code does not align with the State Code. This can be managed on the Personnel - Setup - Jobs screen. It is also recommended to make sure the description matches what the State has for that code to minimize inaccurate data from being reported. 

These State Codes can be found on the state website https://www.nj.gov/education/sleds/keydocs/ outlined under the "Job Codes and Subcategories List". 

Job Subcategory

This is only mandatory for Position Types 3 - 5. This can be set within the Position Code.

District Position ID

It is recommended to keep accurate Position records. This report will be focusing on the Location and the Job Code. If those fields are not filled in on the Position Code they will not be reported. 

The Position Code will be in red if the code is longer than 20 characters (including dashes). 

Position 

This is pulling in the the description of the Position Code.

Position Open Date

This is required for Position Types 3 or 5. The field can be entered in the "Created by Board" field found on the Position Code. 

Position Close Date

Maintained on the Position Code in the "Abolished Date" field. This is the only field that will control if a Position is assigned as a #4.

Number of Applicants 

Only mandatory for Position Types 3 or 5. This is managed in the "Number of Applicant" field on the Position Code.