Errors Prevent Payment of Summer Pay.  Staff members who have errors or issues in their setup, or in their current status, cannot be paid their Summer Pay.  The system clearly identifies the staff members who have errors.

If there are errors, the header of the Summer Pay earnings review screen will show a number by the Errors: and the employee's record line will be highlighted in red.  The error reason will be reflected in the Errors column

Types of Errors

The system checks for the following types of errors:

• Inactive staff members - Inactive staff members cannot be paid. Except with the use of the "Pay Inactive Staff" option on the Summer Pay Configuration screen:
   This can be used to pay staff members who had Summer Pay deducted during the prior school year, but now no longer are employed by the district.
• No gross earnings for 20YY-YY - Similar to inactive, except the staff member has not been paid in the current year.  The "Pay Inactive Staff" option will also pay staff with this error.
• Year to Date is invalid - This usually means that YTD is zero.   It may mean that the staff member had Summer Pay taken out during the Fall (pre-new year's eve) but not the Spring.   You can set this error to be ignored with the "YTD of 0 is not an error" option on the Summer Pay Configuration screen (see illustration above).
• No Staff Deduction Tracking for <your_summer_pay_deduction_code>  -  This error cannot be suppressed or worked around.  If Summer Pay is being taken out but the deduction tracking record is missing, the data must be fixed in the database.  This may be due to conversion issues.