Longevity Maintenance Task

In staff management go to System > Tasks and search for the Longevity Maintenance Task. When the task appears in your search, click on the Properties button. 

You will be able to view a variety of checkboxes in the properties of the longevity task.  Each checkbox updates a specific section on the staff members years of service tab.  You can turn these checkboxes on and off throughout the school year.  

You can also select which longevity category you want the task to update daily.  If all longevity categories are not checked the system will update all categories.  

The next screenshot will show you where each checkbox is updating in the years of service record. The colors outlined on the years of service tab are the same as the colors outlined for each checkbox in the longevity maintenance task. 

Below is a breakdown of each checkbox on the longevity task, and it is color coordinated to the screen shots above.

•  Create Years of Service records for Staff members.  This checkbox will create a years of service tracking record for the current school year and any missing school records this staff member would have based off their contractual start date .

• Update existing Years of Service records according to Longevity Category. This checkbox will read your staff members longevity category and rules. The system will determine whether to check off the earned years of service box for each school year if the staff member has met the requirements to receive longevity. 

• Update existing days worked records according to Longevity Category.   This checkbox updates the staff members days worked column. The system looks for the staff members calendar and calculates how many days the staff member has currently worked in the school. This feature calculates if the staff member has worked the minimum days required to receive longevity. If your district does not use calendars the system calculates the staff members days based off today’s date and the number of days in a year you entered for the longevity category. 

• Calculate Years in LEA.  This checkbox updates the years in LEA. The system calculates the LEA based off the contractual start date and how many earned years of service boxes are checked on the years of service school year tracking records.

• Apply/Remove Longevity Base Earnings in these School Years based on Longevity Rules.  This checkbox will update the staff members longevity additional contractual earning. You can pick which school year you need to update. The System will calculate their ACE based off the number they have in their LEA field.